Friendly Payment Reminder
Nudge a past-due balance without souring the relationship. Send about a week after an invoice goes past due.
Billing & Office
How Seasonal Billing Works
Explain equal monthly billing before confusion turns into calls. Send when enrolling customers or at the start of a billing year.
Customer list 138 words
3 merge fields
The letter
Hi «CustomerName»,
Billing questions are the most common calls our office gets, so here's a plain-English explanation of how seasonal billing works — worth a minute even if everything has been smooth so far.
Instead of invoices that swing with the weather — heavy in May, light in February — seasonal billing spreads the cost of your annual services into equal monthly payments. Same total for the year, divided evenly, so budgeting is simple and there are no surprise months.
Services outside your plan, like a storm cleanup or an extra project at «Address1», are billed separately as they happen, so your monthly amount stays predictable.
If you'd like to review how your plan is set up — or switch between per-visit and monthly billing — reply to this email or give us a call.
Warm regards,
«CompanyName»
The highlighted «placeholders» are merge fields — LandscapingSoftware replaces each one with the matching value from your records, per recipient, when the merge runs. Copy them exactly as shown.
More Billing & Office templates
Second Payment Reminder
Follow up on a balance that's still open after the first reminder. Send two to three weeks after the first reminder.
Estimate Approved — Next Steps
Confirm an approved estimate and set up the project start. Send immediately after approval.
Put this letter to work on your whole list.
14-day free trial · No credit card required