Customer list 151 words
Fall Cleanup & Leaf Removal
Book fall cleanups before the leaves come down in force. Send in early fall, as trees start to turn.
Free templates
40 free mail merge templates, written for lawn & snow contractors.
Seasonal offers, payment reminders, lead follow-ups, commercial proposals — every letter professionally written, personalized with merge fields, and ready to paste straight into LandscapingSoftware and send to your whole list.
How it works
Copy, paste, send to everyone at once
Step 1
Copy a letter
Pick a template below and copy it with one click. The «Field» placeholders are the exact merge fields the software fills in automatically.
Step 2
Paste it into the app
In LandscapingSoftware, open Marketing → Mail Merge Templates → New Template, choose the matching list type, and paste into the built-in editor — a full word processor with one-click merge fields, no Microsoft Word needed.
Step 3
Merge and send
Run a mail merge to your full list or a saved segment. Every recipient gets a personalized letter — by email, or as print-ready documents.
New to mail merge? The step-by-step guide in our Help Center walks through the whole flow.
The library
Forty letters, six situations
Every template follows the same rules we use for the letters shipped inside the product: 120–220 words, a personalized greeting, one clear call to action, and only merge fields the software actually substitutes. These 40 are in addition to the 15 ready-made letters already in the app's built-in Template Gallery.
Seasonal & Weather 8 templates
Fill the schedule before each season turns — cleanups, irrigation, winterizer, and weather letters timed to the calendar.
Customer list 133 words
Irrigation Spring Start-Up
Get irrigation start-up visits booked ahead of the season. Send in early-to-mid spring, before systems come back online.
Customer list 132 words
Irrigation Winterization
Fill your blowout schedule before the first hard freeze. Send in early fall, ahead of the first frost warnings.
Customer list 134 words
Late-Fall Winterizer Feeding
Sell the season's final and most important feeding. Send in mid-to-late fall, a few weeks before the ground freezes.
Customer list 147 words
Summer Heat & Watering Advisory
A goodwill care letter for the hottest stretch of the year that quietly opens irrigation and service conversations. Send at the start of a heat wave.
Customer list 142 words
Spring Dethatching Offer
Offer dethatching to lawns that came out of winter tired. Send in mid-spring, once lawns are actively growing.
Customer list 136 words
Fall Gutter Cleaning Add-On
Add gutter cleaning onto fall visits already on the calendar. Send in early fall, alongside fall cleanup scheduling.
Customer list 135 words
Pre-Winter Property Walkthrough
Offer a pre-winter property check that surfaces small problems before the freeze. Send in late fall, before the first snow.
Grow Your Services 8 templates
Introduce add-on services to customers who already trust you — the cheapest revenue a service company ever earns.
Customer list 135 words
Fertilization & Weed Control Program
Enroll customers in a season-long fertilization and weed control program. Send in late winter, before the first application window.
Customer list 140 words
Grub Prevention & Control
Sell preventive grub control before the treatment window opens. Send in late spring or early summer.
Customer list 136 words
Tree & Shrub Care Program
Introduce a tree and shrub health program to lawn-only customers. Send in late winter or early spring, before dormant treatments.
Customer list 133 words
Hedge & Shrub Pruning
Book mid-season pruning work. Send in early-to-mid summer, after the spring flush of growth.
Customer list 135 words
Landscape Lighting Consultation
Offer an evening lighting consultation. Send in late summer or fall, as evenings get darker earlier.
Customer list 136 words
Drainage & Standing Water Fix
Reach soggy-yard customers while the problem is on full display. Send in spring or after a stretch of heavy rain.
Customer list 134 words
Lawn Renovation & Sod
Pitch a full renovation to customers whose lawns are past patching. Send in mid-summer, ahead of the late-summer renovation window.
Customer list 132 words
Seasonal Color & Annual Flowers
Sell recurring flower rotations for beds, planters, and entrances. Send in early spring, before the first planting.
Customer Care 8 templates
Welcomes, check-ins, notices, and the operational letters that keep customers informed and loyal.
Customer list 142 words
New Customer Welcome
Set expectations with brand-new customers. Send right after signup, before the first visit.
Customer list 130 words
End-of-Season Thank You
Close the season with genuine gratitude. Send after the final visit of the year.
Customer list 134 words
Mid-Season Service Check-In
Ask how the service is going while there's still time to adjust. Send around the midpoint of the season.
Customer list 148 words
Service Day Change Notice
Notify customers of a route or service-day change with plenty of warning. Send at least two weeks before the change takes effect.
Customer list 147 words
Price Adjustment Notice
Deliver a price increase honestly and keep the relationship intact. Send well before renewal season.
Customer list 131 words
Weather Delay Notice
Tell customers why the crew is late and when service resumes. Send when rain or storms knock the schedule off track.
Customer list 140 words
Meet Your Crew
Put names and faces on the crew customers see every week. Send early in the season, after routes are set.
Customer list 128 words
Customer Portal Invitation
Get customers using online invoices and payments. Send any time; pairs well with invoice-heavy months.
Billing & Office 5 templates
Payment reminders, billing explainers, and the follow-through letters that keep the office side smooth.
Customer list 138 words
Friendly Payment Reminder
Nudge a past-due balance without souring the relationship. Send about a week after an invoice goes past due.
Customer list 139 words
Second Payment Reminder
Follow up on a balance that's still open after the first reminder. Send two to three weeks after the first reminder.
Customer list 138 words
How Seasonal Billing Works
Explain equal monthly billing before confusion turns into calls. Send when enrolling customers or at the start of a billing year.
Customer list 142 words
Estimate Approved — Next Steps
Confirm an approved estimate and set up the project start. Send immediately after approval.
Customer list 141 words
Year-End Wrap-Up & Next Season Planning
Wrap up the year and open next season's planning conversation. Send in late fall or early winter.
Leads & Estimates 7 templates
Follow-ups that turn inquiries and open estimates into scheduled work — written for your Leads list.
Leads list 133 words
Estimate Follow-Up
Follow up a few days after sending an estimate, while it's still fresh.
Leads list 136 words
Final Estimate Follow-Up
Gracefully close the loop on a quote that's gone quiet. Send two to three weeks after the last touch.
Leads list 134 words
On-Site Consultation Invite
Move project leads from price-shopping to a site visit. Send to new leads with larger or design-heavy projects.
Leads list 142 words
We Missed You — Inquiry Follow-Up
Recover inquiries that never connected with the office. Send within a few days of a missed call or unanswered request.
Leads list 134 words
New in the Neighborhood
Introduce the company to leads in a neighborhood your crews now service. Send when a new route area opens up.
Leads list 138 words
Home Show & Event Follow-Up
Follow up with leads collected at home shows, fairs, and events. Send within a week of the event.
Leads list 133 words
Referred Lead Welcome
Give referred leads the warm welcome the referral deserves. Send as soon as a referral inquiry comes in.
Commercial & HOA 4 templates
Proposal and account-management letters for property managers and boards — written for your Contacts list.
Contacts list 138 words
Commercial Grounds Maintenance Intro
Introduce commercial grounds maintenance to property and facility managers. Send ahead of budget or bid season.
Contacts list 135 words
Commercial Snow & Ice Proposal
Open winter contract conversations with commercial properties. Send in late summer or early fall, before routes fill.
Contacts list 132 words
HOA Community Maintenance Proposal
Offer HOA boards a professional bid for community maintenance. Send ahead of the association's budget cycle.
Contacts list 131 words
Commercial Account Season Review
Book an end-of-season review with commercial accounts before renewals. Send as the season winds down.
Merge fields
The fields behind the «placeholders»
Mail merge in LandscapingSoftware runs against three lists — Customers, Leads, and Contacts — and each list has its own set of merge fields. Every template on this page uses only fields from its list's catalog, so nothing survives the merge as raw text.
Customer list
For letters to existing customers.
«CustomerName»«CustomerEmail»«CustomerPhone»«Address1»«Address2»«City»«State»«Zip»«Country»«TodayDate»«CompanyName»
Leads list
For follow-ups and outreach to prospects.
«LeadName»«LeadEmail»«LeadPhone»«Address1»«Address2»«City»«State»«Zip»«Country»«LeadSource»«LeadNotes»«TodayDate»«CompanyName»
Contacts list
For commercial contacts at customer accounts.
«ContactName»«ContactTitle»«ContactEmail»«ContactPhone»«CustomerName»«Address1»«Address2»«City»«State»«Zip»«TodayDate»«CompanyName»
Questions
About these templates
What do the «angle quote» placeholders mean?
Each «Field» token — «CustomerName», «City», «Address1» — is a merge field. When you run a mail merge in LandscapingSoftware, every token is replaced with the matching value from your customer, lead, or contact records, so each recipient gets a personalized letter. The tokens here are the exact field names the software substitutes — copy them as-is and they just work.
How do I get a template into the software?
Copy the letter, then in LandscapingSoftware open Marketing → Mail Merge Templates → New Template, pick the matching list type (Customer, Lead, or Contact), and paste into the built-in document editor — a full word processor inside the app, so you never need Microsoft Word. Save it, and it is ready to send by email or generate as print letters — to your whole list or a saved segment.
Can I edit the templates?
Please do. They are written to be complete as-is, but the strongest letters add your specifics: your rates, your deadlines, your town. Anything in the letter is editable once pasted — just keep the «Field» tokens intact wherever you want personalization.
Are these different from the templates inside the app?
Yes. LandscapingSoftware ships with 15 ready-made letters in its built-in Template Gallery (spring cleanup, snow contracts, review requests, and more). The 40 on this page are additional — written to the same standard, covering more situations, and free to use whether or not you are a customer yet.
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